Table of Contents

1. How can I access the Meeting Room Reservations Calendar?
2. How do I add items to the Meeting Room Reservations Calendar? (Clerk's only)
3. How do I view the Meeting Room Reservations Calendar?
4. How  do I add the Meeting Room Reservations Calendar to my Outlook shortcut bar?
5. How can I access the Meeting Room Reservations Calendar from my Outlook shortcut bar?

How can I access the Meeting Room Reservations Calendar ? 

1.      Open MS Outlook

2.      Click on VIEW, place your mouse on Go To and the second menu will open.

3.      Click on Folder

4.      Place your mouse on the + beside Public Folders and click so that it opens to show Favorites and All Public Folders.

5.      Place your mouse on the + beside All Public Folders and click so that it opens to show a list of Calendars and Folders.

6.      Select Meeting Room Reservations and Click OK. 

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How do I add items to the Meeting Room Reservations Calendar ? (Clerk's Only)

1. Open the Meeting Room Reservations Calendar.
2. Click on the New button (first icon in the second row).
3. Fill out the form that appears.

4. In the Subject line enter Name of the Event
5. In the Location line enter one of the following  locations:

6. In the Start Time line enter the beginning day and time that the room will be reserved for. (The drop-down arrows may also be used to select the date or time.)
7. DO NOT CHECK THE All day event BOX.
8. In the End Time line enter the end day and time that the room will be reserved for. (The drop-down arrows may also be used to select the date or time.)
9. DO NOT CHECK THE Reminder BOX. This is not likely to work in this calendar, as it does in your personal calendar.
10. In the Show time as box, click on the drop-down arrow to select Busy or Tentative, as needed.
11.  In the Comment Section, Please add the name of the Contact person, their phone number and details about the meeting (i.e. actual start time of the meeting).
12. When all information is entered, Click on the Save and Close button.

You may edit any of your items as needed. Please contact the Town Clerk’s Office if changes need to be made to items that you did not initiate, or if you have further questions.

You may copy this information to your personal calendar by following these steps.

1. Before you Save and Close the item, click on the Copy to Personal Calendar Button.
2. Or to Open an item double click on the item and then follow the step above.

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How do I view the Meeting Room Reservations Calendar?

1. Place your mouse on the day of the particular month that you want to view on the calendar in the right column. The day that you select will be highlighted in a gray box; in this example the selected day is March 4th.

2. Use the scroll bar to move up and down the appointment time.

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How do I add the Meeting Room Reservations Calendar to my Outlook shortcut bar?

1. Open the Meeting Room Reservations Calendar

2. Right Click on the dark gray bar between the words ‘Meeting Room Reservations’ and the ‘Address’

3. Click on Add to Outlook Bar.

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How can I access the Meeting Room Reservations Calendar from my Outlook shortcut bar?

1. Open Microsoft Outlook

2. Place mouse on the Meeting Room Reservations Calendar on the Outlook Shortcuts Bar.

3. Click on the icon.

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by Amy Harvey, Clerk's Office